Data Protection Declaration

Data Protection Declaration

1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. For detailed information about data protection, please refer to our privacy policy listed below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find their contact details in the "Information about the Responsible Party" section of this privacy policy.

How do we collect your data?

Your data is collected in two ways:

  • Data that you provide to us (e.g., data entered in contact forms)
  • Data automatically collected by our IT systems when you visit the website (e.g., browser type, operating system, or time of page view)

What do we use your data for?

Part of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior or for contract processing when agreements are initiated or concluded through the website.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to file a complaint with the competent supervisory authority.

2. Hosting and Storage

Hetzner

We host our website with Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen (hereinafter referred to as "Hetzner").

For details, please see Hetzner's privacy policy: https://www.hetzner.com/legal/privacy-policy

Cloudflare R2 Storage

We use Cloudflare R2 Storage for storing data and files. The provider is Cloudflare Inc., 101 Townsend St., San Francisco, CA 94107, USA (hereinafter "Cloudflare").

When you upload files or when our service stores data, it is stored in Cloudflare R2. The storage and processing of data is based on Art. 6(1)(f) GDPR. We have a legitimate interest in efficient and secure data storage. If you have consented to the data storage, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR.

The data processing is based on standard contractual clauses, which you can find here: https://www.cloudflare.com/cloudflare-customer-scc/

Bunny.net CDN

We use the Content Delivery Network (CDN) of bunny.net to deliver content quickly and efficiently. The provider is bunny.net LLC, registered in Slovenia.

A CDN helps to deliver content of our website, especially large media files like videos and images, faster with the help of regionally distributed servers. The processing of your data through the CDN is based on our legitimate interests pursuant to Art. 6(1)(f) GDPR in improving the delivery and security of our website.

For more information about bunny.net's privacy practices and data processing, please visit: https://bunny.net/privacy

Supabase

We use Supabase for database services and user authentication. The provider is Supabase Inc., 1340 S. Main St., Suite 200, Salt Lake City, UT 84115, USA.

When you use our service, certain data is stored in our Supabase database. This includes:

  • User account information
  • Authentication data
  • Application data necessary for service functionality

The data processing is based on Art. 6(1)(b) GDPR (contract fulfillment) and Art. 6(1)(f) GDPR (legitimate interest). We have a legitimate interest in providing a secure and efficient database infrastructure for our services.

For more information about Supabase's privacy practices, please visit: https://supabase.com/privacy

Order Processing

We have concluded data processing agreements (DPA) for the use of the above-mentioned services. These are contracts required by data protection law, which ensure that they process the personal data of our website visitors only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the Internet (e.g., communication by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information about the Responsible Party

The party responsible for data processing on this website is:

Alexander Ratnikov

Dotkoff Services

Stresemannstraße 23

10963 Berlin, Germany

Email: team@caplio.co

The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, the deletion will take place after these reasons cease to apply.

4. Payment Processing and Data Security

Payment Processing via Creem

We use Creem for payment processing on our website. Creem utilizes Stripe as the underlying payment infrastructure. The provider is Stripe Inc., 510 Townsend Street, San Francisco, CA 94103, USA.

When you make a payment, your payment data will be processed by Stripe via Creem. This includes information such as:

  • Name
  • Payment information
  • Contract data
  • Contact information
  • IP address

The data processing is carried out on the basis of Art. 6(1)(b) GDPR (processing for contract fulfillment) and Art. 6(1)(c) GDPR (legal obligation). We are legally required to keep transaction records for the period specified by tax and commercial law.

Encrypted Payment Transactions

Payment transactions on this website are exclusively encrypted using TLS technology. You can recognize an encrypted connection by the URL prefix changing from "http://" to "https://" and the lock icon in your browser address bar.

With encrypted communication, your payment data cannot be read by third parties. However, please note that despite encryption, data transmission over the Internet (e.g., email communication) may have security vulnerabilities. Complete protection against access by third parties is not possible.

5. Registration and Authentication

Google Authentication

We offer the ability to register and log in using your Google account. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

If you choose to register using Google, you will be redirected to the Google platform. There you can log in with your Google account details. This links your Google profile and our website. Through this link, we receive the following information from Google:

  • Name
  • Email address
  • Profile picture (if available)
  • Google ID

This data is used to set up, provide, and personalize your account. The legal basis for processing this data is Art. 6(1)(b) GDPR, as the processing is necessary for fulfilling our contract with you. Additionally, if you have given consent, the processing is also based on Art. 6(1)(a) GDPR.

For more information, please see Google's Privacy Policy: https://policies.google.com/privacy

6. Processing of Customer and Contract Data

We collect, process, and use personal data only to the extent necessary for the establishment, content design, or modification of the legal relationship (inventory data). This is done based on Art. 6(1)(b) GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures.

Data Transfer for Digital Services

We transmit personal data to third parties only when this is necessary as part of contract processing, for example, to the payment service provider tasked with handling payments or IT service providers necessary for operating our website and databases.

Any further transfer of data does not take place or only if you have expressly consented to the transfer. Your data will not be transferred to third parties without your express consent, for example for advertising purposes.

The basis for data processing is Art. 6(1)(b) GDPR, which permits the processing of data for the fulfillment of a contract or pre-contractual measures.

4. Data Collection on this Website

Cookies

Our websites use "cookies". Cookies are small data packages and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser. web browser.

Cookies can originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for payment processing services).

Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are necessary for carrying out the electronic communication process, for providing certain functions that you want (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring the web audience) are stored on the basis of Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to store cookies and similar recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6(1)(a) GDPR and § 25(1) TTDSG); this consent can be revoked at any time.

You can set your browser to inform you about the setting of cookies and to allow cookies only in individual cases, to exclude the acceptance of cookies for certain cases or in general, and to activate the automatic deletion of cookies when closing the browser. When deactivating cookies, the functionality of this website may be limited.

You can find out which cookies and services are used on this website in this privacy policy.

Contact via Email, Phone, or Fax

If you contact us via email, telephone, or fax, your inquiry including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of requests addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage, or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. Newsletter

Newsletter Data

If you would like to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the email address provided and agree to receive the newsletter. No additional data is collected or is only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter registration form takes place exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can revoke your consent to the storage of the data, the email address, and their use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and will be deleted from the newsletter distribution list after you unsubscribe. We reserve the right to delete or block email addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with Art. 6(1)(f) GDPR.

Data that has been stored by us for other purposes remains unaffected by this.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest.

6. Plugins and Tools

Google Fonts

This site uses Google Fonts for the uniform display of fonts. These are provided by Google. When you call up a page, your browser loads the required fonts into your browser cache to display texts and fonts correctly.

For this purpose, the browser you use must connect to Google's servers. As a result, Google becomes aware that our website was accessed via your IP address. The use of Google Fonts is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the uniform presentation of the typeface on his website. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

If your browser doesn't support Google Fonts, a standard font is used from your computer.

Further information about Google Fonts can be found at https://developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=en

The company has a certification according to the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that aims to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF commits to comply with these data protection standards. For more information, please visit: https://www.dataprivacyframework.gov/participant/5780

Cloudflare Turnstile

We use Cloudflare Turnstile (hereinafter "Turnstile") on this website. The provider is Cloudflare Inc., 101 Townsend St., San Francisco, CA 94107, USA (hereinafter "Cloudflare").

Turnstile is used to check whether data entry on our website (such as in a contact form) is made by a human or by an automated program. To do this, Turnstile analyzes the behavior of the website visitor based on various characteristics.

This analysis starts automatically as soon as the website visitor enters a website with Turnstile enabled. For the analysis, Turnstile evaluates various information (e.g., IP address, how long the visitor has been on the website, or mouse movements made by the user). The data collected during the analysis is forwarded to Cloudflare.

The storage and analysis of the data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in protecting its web offerings from abusive automated spying and from SPAM. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

The data processing is based on standard contractual clauses, which you can find here: https://www.cloudflare.com/cloudflare-customer-scc/

For more information about Cloudflare's privacy practices, please see the privacy policy at https://www.cloudflare.com/cloudflare-customer-dpa/

The company has a certification according to the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA that aims to ensure compliance with European data protection standards for data processing in the USA. Every company certified under the DPF commits to comply with these data protection standards. For more information, please visit: https://www.dataprivacyframework.gov/participant/5666

Resend Email Service

We use Resend for sending emails, such as notifications, newsletters, and system communications. The provider is Resend Inc., based in San Francisco, CA, USA.

When we send you an email through our service, certain data is processed by Resend, including:

  • Email address
  • Name (if provided)
  • Email content
  • Time and date of email sending
  • Technical information about email delivery

The data processing is carried out on the basis of Art. 6(1)(b) GDPR (contract fulfillment) when the emails are related to our services, and Art. 6(1)(f) GDPR (legitimate interest) for system and service-related communications. If you have given consent to receive marketing communications, the processing is also based on Art. 6(1)(a) GDPR.

For more information about Resend's privacy practices, please visit: https://resend.com/privacy

7. Rights of the Data Subject

The applicable data protection law grants you the following comprehensive rights (rights of information and intervention) vis-à-vis the data controller with regard to the processing of your personal data:

  • Right of access by the data subject pursuant to Art. 15 GDPR
  • Right to rectification pursuant to Art. 16 GDPR
  • Right to erasure ("right to be forgotten") pursuant to Art. 17 GDPR
  • Right to restriction of processing pursuant to Art. 18 GDPR
  • Right to be informed pursuant to Art. 19 GDPR
  • Right to data portability pursuant to Art. 20 GDPR
  • Right to withdraw a given consent pursuant to Art. 7 (3) GDPR
  • Right to lodge a complaint pursuant to Art. 77 GDPR

RIGHT TO OBJECT

IF, WITHIN THE FRAMEWORK OF A CONSIDERATION OF INTERESTS, WE PROCESS YOUR PERSONAL DATA ON THE BASIS OF OUR PREDOMINANT LEGITIMATE INTEREST, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THIS PROCESSING WITH EFFECT FOR THE FUTURE ON THE GROUNDS THAT ARISE FROM YOUR PARTICULAR SITUATION.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. HOWEVER, WE RESERVE THE RIGHT TO FURTHER PROCESSING IF WE CAN PROVE COMPELLING REASONS WORTHY OF PROTECTION FOR PROCESSING WHICH OUTWEIGH YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL CLAIMS.

IF WE PROCESS YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA WHICH ARE USED FOR DIRECT MARKETING PURPOSES. YOU MAY EXERCISE THE OBJECTION AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED FOR DIRECT ADVERTISING PURPOSES.

8. Duration of Storage of Personal Data

The duration of the storage of personal data is based on the respective legal basis, the purpose of processing and - if relevant – on the respective legal retention period (e.g. commercial and tax retention periods).

Processing Based on Consent

If personal data is processed on the basis of express consent pursuant to Art. 6 (1) point a GDPR, this data is stored until the data subject revokes their consent.

Processing for Contractual Obligations

If there are legal storage periods for data that is processed within the framework of legal or similar obligations on the basis of Art. 6 (1) point b GDPR, this data will be routinely deleted after expiry of the storage periods if it is no longer necessary for the fulfillment of the contract or the initiation of the contract and/or if we no longer have a justified interest in further storage.

Processing Based on Legitimate Interests

When processing personal data on the basis of Art. 6 (1) point f GDPR, this data is stored until the data subject exercises their right of objection in accordance with Art. 21 (1) GDPR, unless we can provide compelling grounds for processing worthy of protection which outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.

Processing for Direct Marketing

If personal data is processed for the purpose of direct marketing based on Art. 6 (1) point f GDPR, this data is stored until the data subject exercises their right of objection pursuant to Art. 21 (2) GDPR.

Unless otherwise stated in the information contained in this declaration on specific processing situations, stored personal data will be deleted if it is no longer necessary for the purposes for which it was collected or otherwise processed.